Skip to main content

Information for Presenters

The NWT & Nunavut Chamber of Mines organises Registration for the Yellowknife Geoscience Forum.

All speakers, poster/soapbox presenters, and session chairs need to register!

Oral

Presentation Information

  • Presentations are allotted 15 minutes, which includes your presentation, questions, and transitioning to the next presentation.

  • Widescreen (16:9) presentation format is recommended. Standard (4:3) format is also acceptable.

  • The session chairs will closely monitor the timing of presentations to keep parallel sessions synchronised.

  • Presentation files can be deleted immediately following the session upon request.

  • Presenters will have access to a podium equipped with a reading light, laptop controls, stationery, wireless microphones, and a laser pointer.

  • Presenters should have a separate hard copy of their notes if needed. PowerPoint notes may not be available as the laptop screen is duplicated on the main screen.

  • Presenters are encouraged to introduce themselves to their session chairpersons and familiarise themselves with the presentation area before their session.

Tips 

  • Videos - Advise Kelly Pierce a day before your presentation about any videos to verify the functionality.

  • Symbols/Unconventional Fonts - Embed symbols and unique fonts in PowerPoint by selecting 'File--Options--Save--Embed fonts in the file'.

  • Mac Users - Save your presentation as a PowerPoint 2019 File (*.pptx or *.ppsx). Please check your presentation on a PC before submission. Speakers may not use their laptops.

  • Contact Kelly Pierce if you have tech-related questions about your presentation.

Submission Instructions

  • Speakers are recommended to submit their presentation ONE DAY before their session.

  • Presentations scheduled before 10:30 am MUST submit their files the day before.

  • Personal laptops may not be used.

  • File Name: 'presentation time_last name' (e.g., 1420_Sandeman.pptx)

  • PowerPoint 2019 (or older) and PDF presentations will be accepted.

  • Presentation submission options:

    • Submit your presentation to Kelly Pierce by email (smaller than 15MB), use WeTransfer (free, no account required), or provide a shared drive link (e.g., Dropbox, Google Drive).

    • Tuesday to Wednesday, 08:30 am to 12:00 pm, submit your presentation to Kelly Pierce outside of Katimavik Room A at the Explorer Hotel.

Poster

Presentation Information

  • The maximum poster size is 105 cm by 105 cm. Please ensure your poster does not encroach on someone else’s space or overlap the edges of the board. 

  • Posters must be set up at the Explorer Hotel - Katimavik Room A by 9:00 AM on Tuesday, November 25th, and remain until 11:00 AM on Thursday, November 27th.

  • A numbered key and map showing where to hang your poster will be posted in Katimavik Room A.

  • Poster presenters must be present at their posters during the poster session.

  • Poster boards are:

    • Black

    • Felt-covered (suitable for velcro and pins)

Soapbox

This specialised poster session is designed to provide an informal presentation and discussion opportunity. The Soapbox session combines oral and poster presentation styles.

Presentation Information

Oral: Soapbox presentations will occur at the start of the poster session in one of the theatres and flow into the lobby where the posters are set up. Please keep your Soapbox Presentation short, no longer than a few minutes. These presentations allow students to briefly introduce themselves and highlight one or two key points of their work. These pitches aim to engage the audience and encourage delegates to view the posters and connect with the presenters during the poster session.

Each presenter can provide one slide with a figure, message, photo, or other visual aid to show while making their pitch.

  • Soapbox presenters should submit their slide at least one day before the poster session

  • Slides can be submitted as a PowerPoint or PDF document

  • File Name: “soapbox_last name” (e.g., soapbox_Sandeman.pptx)

Slide submission options:

  • Email to niels_weiss@gov.nt.ca

  • Submit to Kelly Pierce outside of Katimavik Room A at the Explorer Hotel on the morning of Wednesday, November 26th

Poster: See the Poster Presentation Information. 

**If you have questions regarding Soapbox Presentations, please contact Niels Weiss (niels_weiss@gov.nt.ca)

Presentation Instructions

Oral Presentation Guidelines 2025.pdf

Poster and Soapbox Guidelines 2025.pdf