Side Meetings

Host a Side Meeting

Organizations interested in hosting a side meeting during the ASM2026 are invited to submit a request using the application form.

Meeting spaces are allocated on a first-come, first-served basis, and fees are as follows: half-day bookings are $800, while full-day bookings are $1,400.

Each booking includes Wi-Fi, basic audiovisual setup (projector and screen, one mic), venue signage, listing on the ASM2026 website, and meeting space configured in either theatre or hollow square style.

The meeting organizer must be a fully registered ASM2026 attendee.

Non-ASM2026 participants attending only a side meeting can purchase a Side Meeting badge for $115 that includes the conference coffee breaks and lunch on the day of the side meeting. This does not include access to the rest of the conference.

Additional audiovisual equipment and in-room catering may be arranged directly with vendors at the organizer’s expense.

Please note that submission of the application form does not guarantee a reservation; bookings will be confirmed based on room availability and receipt of full payment.

The deadline to submit a request is November 6, 2026.