EARMA at the Conference
The EARMA Annual Conference is a key moment for the research management community to come together, share ideas, and explore the topics shaping the profession. Across the programme, EARMA contributes with sessions, initiatives, and activities that reflect the breadth of our community and the work taking place across the association.
This page brings together all the ways to engage with EARMA at the conference, from the EARMA Academy stand and dedicated sessions to Thematic Group activities and selected programme highlights.
EARMA Academy Stand
Visit the EARMA Academy Stand in the Exhibition Area and be among the first to discover EARMA’s new training and development initiative, officially launched during the conference.
The EARMA Academy is designed to support research managers and administrators at every stage of their career, offering accessible, high-quality learning opportunities tailored to the evolving needs of the profession.
At the stand, you can:
Explore the vision and upcoming offer of the EARMA Academy
Learn how the Academy can support your professional development
Ask questions and share your interests and training needs
Connect directly with the team behind the initiative
Whether you're looking to build new skills, stay up to date, or take the next step in your career, the EARMA Academy is here to support you.
Discover EARMA through the Conference Programme
EARMA sessions are organised by the EARMA Office, Board, Standing Committees, and Expert Groups. They highlight key initiatives, ongoing work, and topics shaping the research management community.
How to find them: Use the tag “EARMA Session” in the conference programme.
Below is an overview of EARMA-led sessions:
Wednesday, May 6
EARMA Academy Launch (Plenary, 11:00 - 11:25)
For you if you want to discover EARMA’s new training initiative and what it offers.
EARMA Position Paper on FP Simplification (Room 100, 12:00 - 12:55)
For you if you are interested in policy developments and EARMA’s role in shaping them.
Ethics Review in Horizon Europe: The Need for Operationalising AI Ethics Principles (Room 217, 12:00 - 12:55)
For you if you work with ethics, compliance, or AI-related topics.
Board Session (Room 217, 15:30 - 15:55)
For you if you want insights into EARMA’s strategic direction and priorities.
EARMA Academy Session (Room 315, 15:30 - 15:55)
For you if you want to explore the Academy in more detail and its future opportunities.
Thursday, May 7
Shaping European Research Management Qualifications: The RM Framework Project in Dialogue (Room 217, 11:00 - 11:55)
For you if you are interested in professional development and qualification frameworks.
EARMA Award Expert Group (Room 315, 12:30 - 12:55)
For you if you want to learn more about EARMA awards and recognition opportunities.
EARMA Conference 2027 (Room 14:30 - 14:55)
For you if you want a first look at what’s coming next.
Innovative Learning and Training Platforms (Room 315, 14:30 - 15:25)
For you if you are interested in new approaches to learning and capacity building.
PDRC Session
For you if you want to engage with professional development and recognition within EARMA.
Our Thematic Groups
EARMA Thematic Groups bring together members around specific topics and areas of expertise, creating spaces for exchange, collaboration, and peer learning across the community.
At the conference, Thematic Groups contribute through a variety of session formats, including:
Sessions within the main programme
Interactive discussions and community-led exchanges
Practical formats such as clinics
How to find them: Use the tag “Thematic Group” in the conference programme.
Wednesday, May 6
Inclusive by Design: Simplifying Research Management for All (Expo Room, 11:00 - 11:50)
Open Science Thematic Group Community Gathering (Room 415, 11:00 - 12:00)
Preparing for the Future of AI in Research Management (Room 117, 11:30 - 11:55)
ERION Thematic Group Community Gathering (Room 415, 12:00 - 13:00)
Realising the Fifth Freedom: Embedding Open Science in the Next EU Framework Programme (FP10) (Room 315, 14:30 - 14:55)
EARMAimpact Thematic Group Gathering (Room 415, 15:00 - 16:00)
Highlights from BESTPRAC: Building the future of RM together (Room 210, 15:30 - 15:55)
European Universities Initiative Thematic Group Gathering (Room 415, 16:30 - 17:30)
Thursday, May 7
AI in Research Management Thematic Group Gathering (Room 415, 11:00 - 12:00)
Voices of Impact Professionals (Expo Room, 12:00 - 12:50)
Equality, Culture, Diversity and Inclusion Thematic Group Gathering (Room 415, 14:30 - 15:30)
From Ambition to Practice: How Alliances Shape Universities (Expo Room, 15:30 - 16:20)
EARMAimpact Thematic Group Clinic (Room 414, 15:30 - 16:30)
Post-Award Project Management Thematic Group Gathering (Room 415, 15:30 - 16:30)
Recommended by EARMA
Beyond EARMA-led sessions, you’ll find a range of discussions across the programme that resonate with the work and priorities of our community. Here are a few we recommend.
From Policy to Practice: FP10 and its Impact on Research Management (May 6, 14:30 - 15:30 | Plenary)
For you if you’re interested in upcoming policy developments and their potential impact on research management.
We Need Much More Investment in RMAs! (May 6, 16:30 - 17:20 | Expo Room)
For you if you want to explore discussions on strengthening the RMA profession, including perspectives linked to the EARMA Study Tour outcomes.
Embedding Sustainability in Research Management: Lessons from Multi-Partner EU Projects (May 7, 12:00 - 12:25 | Room 217)
For you if you’re interested in sustainability in research management and want to hear from the winner of the EARMA Sustainability Award.