Cancellation and refund policy for 1^st European DBT Congress 8-9-10^th 2025 Gdansk, Poland (hybrid format)

I. Onsite registrations

If a registrant is unable to attend the Congress for any reason they may substitute, by arrangement with the registrar, someone else to attend in their place.

Where the registrant is unable to attend, and is not in a position to transfer his/her place to another person or to another event, then the following refund arrangements apply:

Registrations cancelled more than 60 days before the event are eligible for an 80% refund of the registration fees paid.

Registrations cancelled less than 60 days, but more than 30 days before the event are eligible for a 50% refund of the registration fees paid.

Registrations cancelled less than 30 days before the event are no longer eligible for a refund.

Visa Issues:

Cancellations made after a failed visa application will be refunded the registration fees paid less an administration charge of €50 per participant registered providing notification is received within 30 days of the event.

Important note for failed visa applications: Notification must be received by EDBTA no later than 30 (thirty) working days before the Congress starts for refunds to be eligible. Cancellations received after this cut-off time will no longer be eligible for refund. Refunds will be made in the following ways:

For payments received by credit or debit cards, the same credit/debit card will be refunded.

For all other payments, a bank transfer will be made to the payee nominated account. If the refund will be made by bank transfer, all bank charges will be for the registrants account. The policy as stated on this page is valid from 1^st January 2025.

II. Online registrations

Online Congress participations cancelled more than 30 days before the Congress are entitled to a 50% refund. After this date there are no further refunds.