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REFUND POLICY
You can cancel your existing registration, banquet dinner , lunch vouchers, applicable social event and request a refund before the conference in accordance with the IPIC4 Registration Cancellation Policy. All refunds are issued via the same method used for payment. Refunds are processed within 30 days after the conclusion of the conference.
Registration cancellations received in writing (by email) will be refunded as shown in the table below, minus a $100 administrative fee. Any additional items purchased during registration (e.g., gala dinner, meal coupons, touristic tour) are also refundable under the same terms.
Contact ipic4@polymtl.ca to request the refund.
Cancellation notices must be submitted via email by 11:59 PM (ET) April 30th or May 29th, 2026.
Cancellation notices submitted before 11:59 PM (ET) April 30th are entitled to 100% of refund less the administrative fee.
Cancellation notices submitted before 11:59 PM (ET) May 29th are entitled to 50% of refund less the administrative fee.
Registration refund requests made after 11:59 PM (ET) on May 30th, 2026, will not be accepted.
All refunds will be issued via the same method used for payment. Refunds will be processed within 30 days following the conclusion of the conference.
Force majeure
Upon cancellation of attendance due to force majeure (a public disaster, riot, epidemic, fire, flood, act of God, war, civil disturbance, requirement of government or other public body), the organization will refund payments already made to those participants who have requested them, deducting the administrative fee. The organization must be notified no later than the day before the start of the conference of your non-attendance to accept your refund.
Any other cancellations due to personal reasons that take place after the established deadlines will not be reimbursed.