Travel Reimbursement Terms and Information:

Attendees are responsible for booking their own travel arrangements to and from Purdue University, including, if applicable, flights, rental cars, airport shuttles, etc. Purdue Chemistry will arrange in-town travel to/from event locations and book and pay for hotel rooms at the Union Club Hotel on the attendees.

Purdue Chemistry will provide up to $650 in travel expense reimbursement to qualified attendees of a single Open House Weekend event. Payment to the traveler will be made after completion of trip, based on documented, reasonable and actual travel expenses supported by original, itemized receipts. Reimbursement is not allowed for items provided free of charge, such as airline travel vouchers/certificates, frequent flyer miles, loyalty award programs for air, hotel, car, etc.

In the event that the attendee is unable to attend the event due to any cause, the Department of Chemistry and Purdue University will be under no obligation to reimburse non-refundable or refundable travel expenses.

Airfare reimbursement applies to coach/basic economy level fairs or lesser pricing tiers. Baggage fees will be reimbursed.

Reimbursement for rental car expenses applies to economy or compact pricing tiers only. Reimbursement related to rental cars will also apply to fuel costs charged by the rental agency. Costs related to fines, towing, accidents, theft or damage to a rental vehicle will not be covered.

Charges related to alcohol, tobacco or vaping, or illegal substances will not be reimbursed. Any meals purchased in lieu of Purdue Chemistry Open House Weekend provided meals will not be reimbursed. Any personal meals purchased during the course of travel that are not being provided by Purdue should not exceed the federal per diem rate for meals.

Hotel accommodations will be booked at the Union Club Hotel by the Chemistry Department; please contact us if you do not require accommodations. Each room will include two queen beds, with two attendees assigned to each room. If you need a room with wheel chair accessibility please let us know so we can make a request on your behalf.

Shuttle or van service will be provided to various destinations on the itinerary within Lafayette/West Lafayette. As attendees may leave events at various times, local transportation back to the hotel or to and from the airport will be the responsibility of the attendee. Costs related to shuttle transportation to and from the airport will be reimbursed.

If you are driving to Purdue, gas mileage will be reimbursed based on receipts from gas stations. Please make sure to keep all receipts so they can be included with your reimbursement request. Attendees traveling in personal vehicles are responsible for purchasing and maintaining their own vehicle and personal liability insurance. Any charges incurred as a result of fines, towing charges, accidents, theft or damage to a personal vehicle will not be reimbursed.

Attendees driving personal or rental vehicles agree to indemnify and hold harmless Purdue University, its affiliates, officers, employees and representatives from and against any losses, costs, damages and expenses resulting from claims for bodily injury, property damage or personal injury arising from vehicular travel related to the Open House Weekend event.

By registering for the Open House Weekend you acknowledge that you have read and agree to the Travel Reimbursement terms.

Registration period:

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