Please review the following guidelines before submitting your abstract.
TECHNICAL SUPPORT
If you have any questions concerning the online submission program or have any difficulties submitting your abstract, please contact: conferences@cutaactu.ca
PUBLICATION AGREEMENT
Authors of accepted abstracts grant CUTA, its staff and representatives the right to use their names and presentations in promotional and other materials published in relation to the spring summit and make the presentations available on the conference website and mobile application as applicable.
DEADLINE
Submissions must be received electronically through the online submission form no later than Monday, February 10, 2023, 23:30 ET. Late or mailed submissions will not be accepted. Submitters may return and edit their submissions until the deadline.
LANGUAGE
Abstract submission is available bilingually. Abstracts may be prepared in either French or English and will be published in the language submitted. Please note that all conference sessions will be conducted in English.
PRESENTATION FORMAT
We will be accepting a maximum of 2(two) presenting speakers, you may have more authors or contributors to recognize in your submission.
All sessions will happen on May 8 and 9, at the Delta Saskatoon downtown. We will run three concurrent sessions at a time. You MUST be in Saskatoon in person to present.
Each concurrent session of a 1.5 hour block will be comprised of up to 3 selected presentations of complimentary topics in one theme.
Each presentation within the session will have 20 minutes to present and 10 minutes for audience Q&A.
ABSTRACT SPECIFICATIONS
Abstracts must be entered/pasted into the submission form. If experiencing difficulty with special characters, please submit the abstract, then contact conferences@cutaactu.ca for assistance.
Titles should be limited to no more than approximately 150 characters (not including spaces). Please use Upper and Lower case, NOT UPPER CASE.
Limit your abstracts to no more than 300 words (MAXIMUM).
Each abstract should have three paragraphs:
Introduction
Methods, Results
Conclusions
Include learning objectives and a takeaway message.
Titles, learning objectives, takeaway messages, will NOT be included in the 300-word count.
PRESENTING AUTHOR
All submissions MUST identify a presenting author, and the maximum presenters per abstract is two (2).
All correspondence will be sent to the submitter. It is their responsibility to communicate this information to any additional authors.
All presenting authors MUST register for the Spring Summit and pay the appropriate registration fee by March 30, 2023. Registration to the conference is not complimentary for the presenter(s), each presenter will receive one comp day of registration, and be billed balance of conference registration for their participation. There are no travel or accommodation costs covered. Failure to register will result in the automatic withdrawal of the abstract from the program for non-compliance with the Abstract Submission Guidelines. If the presenting author is unable to attend the meeting, please notify CUTA of an alternate presenter.
If there is a change in the name or address of the presenting author prior to submission deadline of Monday, January 30, 2023, 23:30 ET, edit the abstract in the online submission tool. After this date, please contact: conferences@cutaactu.ca
New authors CANNOT be added to an abstract after the deadline.
NOTICE OF STATUS
All abstracts submitted must comply with these guidelines to be considered for acceptance. Notification of acceptance or rejection will be emailed on or around February 20, 2023. All correspondence will be sent to the submitter from conferences@cutaactu.ca. They must be responded with acceptance within 7 working days.
WITHDRAWAL
Written notification MUST BE sent by the submitter or the identified presenting author to withdraw an accepted abstract. Notification can be sent by conferences@cutaactu.ca. The notification must include the abstract or case report/series title.
JUDGING
All abstracts will undergo a review by the Review Committee. Authors should be careful to avoid submitting multiple datasets from one study as multiple abstracts. Multiple submissions from a single study or dataset will be excluded unless prior clarification and approval is provided. Abstracts with no data or incomplete data will receive a score of zero (0).
Abstracts will be judged in four areas:
1) Originality/Innovation: The more original or the more innovative is the approach proposed by a paper, the higher its score
2) Interest & approach:
- the compliance of the abstract to the themes listed in the call for paper
- the quality of the abstract submitted itself
- the worldwide interest and relevance (even if presented from a regional perspective)
3) Relevance to the audience: The Summit audience is made up primarily of transport professionals, policy officials and decision-makers involved in public transport and the urban mobility market. Priority (higher score) will be given to papers focusing on policies, systems and actions of practical value with quantifiable results and/or effects, or papers dealing with trends and developments that are affecting the urban and regional transport market.
4) Speaker’s profile and experience: The evaluation will check the relevance of the speaker's profile (authority, operator, industrial, consultant, academic) with the paper topic. Priority (higher score) should be given to speakers presenting projects/initiatives they have been fully responsible for and speakers with a proven experience in speaking before a large audience. Moreover, diversity among speakers should be encouraged.
IMPORTANT DATES
Deadline to submit: February 10, 2023 6:00pm EST
Registration Opens: January 31, 2023
Review period: Jan 31 through February 14, 2023
Notice of acceptance sent: February 20, 2023
Acceptances MUST be received by March 1, 2023
Program launch: March 8, 2023
Early Bird/Presenter registration deadline: March 30, 2023
