Q+A’s

When are the events?

Breeders Workshop - 23^rd- 24^th June 2025.

IWDC - 27^th- 29^th June 2025

What is the exact location?

Warwick University Conference Centre Sat Nav postcode: CV4 7SH This postcode will direct you to Gibbet Hill Road, the main road through the University. Follow signs for Lakeside Village, you’ll then find signposts for Scarman and Radcliffe.

https://warwick.ac.uk/services/conferences/

How do I find you?

By Car or Taxi: Use postcode CV4 7SH - This postcode directs you to Scarman Road. You’ll need to follow directional signage to Lakeside Village. You’ll then find signposts for Radcliffe, Scarman and The Slate, which are all directly opposite to each other.

By Rail: Coventry is on the West Coast Mainline and is serviced by regular trains, 7 days a week. - Birmingham New Street (20 minutes) - London Euston (59 minutes) - London Marylebone (1hr 40m)

NB: Coventry Rail Station is the closest to Warwick University (approx.. 4 miles to campus)

By Bus: Local buses offer a frequent and convenient way of travelling to and from campus. There are regular bus services to the University campus from Coventry city centre and Coventry rail station, with the journey taking approximately 30 minutes. For Scarman or Radcliffe please use 12X and disembark at the Bus interchange. For information on buses to the University from Coventry bus station (Pool Meadow) or Coventry rail station please see https://warwick.ac.uk/about/visiting/directions/localbuses

By Air: Birmingham International Airport is approximately 20 minutes away and connects to many international cities. A taxi from here will cost around £35.00. Manchester International, London Heathrow, London Gatwick, London Luton and London Stansted range from approx. 90 - 160 mins away.

(additional information re airport to conference venue under Travel Information)

Which is the closest airport?

Birmingham International Airport (BHX) is approx. 10 miles from WU

Are there any organized shuttles?

Not at present, however we are working on potential pick ups at local train stations and airport. To be confirmed.

Is Car Parking available at the conference venue?

Yes. Complimentary car parking is available for all conference delegates at Scarman, Radcliffe and The Slate. A parking permit is not required when using Scarman, Radcliffe and The Slate, but you will be required to collect an exit code from Scarman/Radcliffe reception prior to departure. Please Note: Accessible parking spaces are available in all our car parks. These can be used by Blue Badge holders only.

What are the costs for the events?

All costs are shown on the main webpage https://event.fourwaves.com/iwdc2025/pages

When can I register?

Registration for both events is now open

Can I register at the venue?

No. Registration is required via the web link, prior to the start of the events

Are there Early Bird discounts available?

Yes! Early Bird registration is currently open and will enable delegates to make significant savings (see web page for breakdown of ticket costs)

How do I pay for the registration?

Payment methods available via STRIPE/Credit Card (invoice/bank transfer for group purchase available)

Will I need to book my accommodation and food separately?

No. For your convenience we have arranged an ‘all-inclusive’ registration cost, which includes all your accommodation and food throughout the event/s

What if I don’t need accommodation?

There is a ‘Delegate Day Rate’ option via the booking link on the webpage

If I bring a friend/spouse who will not be attending the conference, can they share my room?

Yes. You will need to pay for this separately via reception upon arrival.

Do I need to book accommodation for the night before, if I am arriving the day before the Breeders Workshop and/or the IWDA Conference?

No. Accommodation is included for the night before both the Breeders Workshop and the IWDA Conference

How do I book accommodation for the two days in between the Breeders Workshop and the IWDC?

Attendees can book additional accommodation for the 2 days between conferences (24th and 25th June) via this link:

https://bandb.warwick.ac.uk/ -

use the promo code IWDABB (ensure you include the promo code before clicking ‘search’

Bookings using this promo code also include breakfast.

If I bring a friend/spouse who will not be attending the conference, can they still attend the evening plated dinner?

Yes. You will need to pay for this separately via reception upon arrival at the hotel

What is included in my bedroom?

The venue offers hotel-styled en-suite bedrooms and feature a study desk area, telephone, television, radio alarm clock, tea/coffee making facilities, hairdryer, fresh towels, toiletries and an iron/ironing board.

How do I book a room if I want to come a few days before the conference?

Please book this directly with the hotel

If I am a 'Day delegate' can I still book in and pay for an evening meal?

Yes. Please do this via reception upon arrival

What if I have specific dietary requirements?

You should specify any dietary requirements via the registration booking form

Are the venues accessible to all?

The venue has step-free access to all spaces, wide electronic doors, flashing fire alarms and accessible parking. We also have bedrooms with wheelchair accessible bathrooms and portable hearing loops. More information can be found on https://warwick.ac.uk/services/conferences/aboutus/accessibility/

Are there hearing loops available?

Yes. Portable hearing loops will be available for use in the Slate and Scarman Lecture Theatre. There will also be closed captions on screen during the conference sessions

Do the hotels have lifts?

Scarman and Radcliffe both have lifts to upper floors

Do you have any business facilities?

Scarman and Radcliffe each have a dedicated business centre, all with PC’s equipped with the latest software. You’ll have access to internet free of charge. For any printing, faxing or photocopying services there may be a small fee, please check this with the reception teams. Please obtain a login code from Reception.

Is there a bar area in Scarman and Radcliffe?

Each venue has a bar serving a full range of beers, wines, spirits and soft drinks for you to enjoy. Bar meals can also be ordered from the Bar Menu if required. All bars are cashless and will only accept card payment.

Are there any sports facilities?

Yes! You will have free use of the cutting-edge sports and swimming facilities located at the Sports Centre on the University campus. You will just need to obtain your pass via the hotel reception.

What is there to do in the local area?

There are some lovely walking trails in and around the campus location: https://warwick.ac.uk/students/warwickpresents/walking-routes.pdf

Warwick Arts Centre is situated on Central campus and houses cinemas and theatres showing various shows and performances. More information on https://www.warwickartscentre.co.uk/

You will find bikes for hire on Central campus - a great way to see the local area. See the website or more information https://warwick.ac.uk/newsandevents/news-old/university_of_warwick_introduces_pioneering_new_campus_cycle_scheme_unicycle_at_warwick1/#:~:text=From%20Saturday%2C%20students%20and%20staff,%2Das%2Dyou%2Dgo.

Coventry city centre is only four miles away and the historic town of Warwick, Warwick Castle, Coventry Cathedral, Stratford Upon Avon and Leamington are nearby.

Do you provide luggage storage?

The Reception teams at Scarman and Radcliffe will be happy to store your luggage in their storage facilities. Please speak to a member of the team assistance. There are no luggage storage facilities available in The Slate, therefore please store your luggage at the venue where you will be staying.

Is Wi-Fi available?

Wi- Fi is complimentary and can easily be accessed via the Warwick Guest network. Please check the details online via this link: http://www2.warwick.ac.uk/services/conferences/guestinfo/wifi-business-centres/

or contact Reception

What electrical supply is available in the bedrooms?

Electricity is supplied at 220/240v and 50 cycles AC. Adaptors are available to purchase in Rootes Grocery Store on Central campus

What is the dress code?

Casual

What food will be served at the events?

Top quality food prepared by the conference hotels award winning chefs will be served throughout the events

How do I let you know about my special dietary requirements?

Please ensure you specify any dietary requirements via your on-line registration

Is there a grocery store available on the WU campus?

Yes. Rootes Grocery Store on Central campus

Is there anywhere on campus I can buy toiletries or get pharmacist advice?

There is a pharmacy located in the Students Union Building and Rootes Grocery Store also sells a variety of items. These buildings are located next to Rootes Building

Are there any laundry facilities on campus?

A launderette is situated between Rootes Building and Rootes residences, opening times are available from Conference Reception for self-service washing and drying · All machines and driers are operated using a card payment system which can be purchased from the launderette at a cost of £10 (£2 for the card and £8 of available spend for use on machines or driers) · Washing powder and softener is not provided. You can purchase this from Rootes Grocery Store on Central Campus · A dry cleaning service is available in Rootes Grocery Store and the Chemist situated in the Student Union Atrium

Are there any cash machines or banks on campus?

There are branches of Barclays and Santander, both have cash machines in the Students Union Atrium (directly next to Rootes Building) · There is also a cash machine outside Rootes Grocery Store

Where are the nearest shops to campus?

There are a number of retail shops on campus; a grocery store, post office, pharmacy, bookshop and hairdressers · Cannon Park Shopping Centre is within a ten minute walk and has a large supermarket and several smaller retail shops

Is there a taxi rank on campus?

Yes. Taxis are available on Health Centre Road opposite Warwick Arts Centre at most times of the day. Alternatively you can contact Conference Reception on 02476 528910 for more information and relevant phone number

If I have any lost property during my stay, who do I contact?

Contact the Conference Reception on 02476 528910, who will be able to assist

What should I do if I feel unwell?

Please contact Conference Reception on 02476 528910, who will ensure a message is given to your Event Organiser. We do not have a resident doctor available for conference delegates, but in the event you require a first aider, this can be done via our 24 hour Security Team on 02476 522083. Alternatively there is a Walk-In Medical Centre in Coventry -

http://cityofcoventrynhshealthcarecentre.nhs.uk

If I have other questions, who can I contact?

You can contact us via the ‘help’ link on the web page