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ePoster Presenters

Information for ePoster Presenters

Preparing your ePoster

1. All virtual ePoster presenters will be emailed a link to submit their ePoster presentation materials from FourWaves by Oct. 28. Questions: abrcms@asmusa.org

  • To log-in to Fourwaves, you must use the same email you used to register for the conference

  • A how-to guide will be sent at the end of October, but general instructions on uploading your ePoster presentation materials (ePoster PDF, audio presentation, script/transcript) can be found here

2. ePoster presentations consist of the following:

  • ePoster PDF

  • Audio presentation

  • Script/transcript of your audio presentation 

Best practices for creating each component can be found below:

 Designing your ePoster

  • Your ePoster must be submitted as a .jpg, .png, .gif and has a maximum of 100 Mb.

  • The ePoster can be any size, but it is typically similar to a printed poster with the dimensions 36'' to 96'' in length X 24'' to 48'' in width.  Remember you are creating the ePoster the same way you are creating a poster for an on-site event, you simply aren't printing it

  • Use a type size that can be read easily. Although users will be able to zoom and out of your PDF, you don't want them to zoom in so far that they get lost where they are in your poster. Try using a type between 20 - 30 pt for the body of the text, with at least 80 pt font for titles. Select a legible, sans-serif font such as Arial, Helvetica or Calibri

  • Lay your poster sections in a logical order so that other scientists can follow your presentation. A good method is setting up your poster in a column format so that individuals interested can read your poster, 1st vertical, then top to bottom, and then left to right

  • Space your information proportionally: divide your poster either horizontally or vertically into three or four sections, and place your materials within those spaces. Like a layout of a magazine. For an ePoster it is important to orient objects in such a way that it allows attendees to navigate your ePoster easily   

  • ePosters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, emphasize graphics, and make sure every item in your poster is necessary. It is important to keep in mind resolution of your images. Note that because attendees will be zooming in and out, high resolution is needed

  • When using colors within your ePoster, select colors that have high contrast values (ie black and white)


Recording your ePoster Presentation

  • All ePoster presenters must submit an mp4 file of their ePoster presentation (please note the maximum file size is 250 Mb)

  • You should pull up your ePoster on your computer and then record yourself going through the presentation. Keep in mind you should only have one PowerPoint slide of your ePoster. There is no need for additional slides

  • Your presentation should be a 5-7 minute walk through of your ePoster

  • Keep in mind the ePoster rubric as this is what the judges will be using to score your presentation

  • There are a variety of free online tools that allow you record your presentation, such as PowerPoint, Zoom, or ScreenRec, etc. Once you obtain the video file, you can convert it to an .mp4 by using a free online converting tool such as CloudConvert.

Uploading a Transcript or Script of your Presentation

  • In the spirit of inclusivity, we require ePoster presenters to also upload a transcript or a script of their audio file for attendees who are hard of hearing

  • If you created a script to use for your ePoster presentation, you can simply use this as your transcript, however if a script was not created you can use Microsoft Word 365 or additional free options to create one.

3. You must submit your ePoster presentation materials by 11:59 pm PT on Nov. 2. No exceptions will be made.

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