Preparing for the ePoster Session

1. All virtual ePoster presenters will be emailed a link to submit their ePoster PDF from FourWaves by Oct. 27. Questions:

  • To log-in to Fourwaves, you must use the same email you used to register for the conference

Best practices for creating your ePoster can be found below:

Designing your ePoster

  • Your ePoster must be submitted as a .jpg, .png, .gif and has a maximum of 100 Mb.
  • The ePoster can be any size, but it is typically similar to a printed poster with the dimensions 36'' to 96'' in length X 24'' to 48''. Remember you are creating the ePoster the same way you are creating a poster for an on-site event, you simply aren't printing it
  • Use a type size that can be read easily. Although users will be able to zoom and out of your PDF, you don't want them to zoom in so far that they get lost where they are in your poster. Try using a type between 20 - 30 pt for the body of the text, with at least 80 pt font for titles. Select a legible, sans-serif font such as Arial, Helvetica or Calibri
  • Lay your poster sections in a logical order so that other scientists can follow your presentation. A good method is setting up your poster in a column format so that individuals interested can read your poster, 1st vertical, then top to bottom, and then left to right
  • Space your information proportionally: divide your poster either horizontally or vertically into three or four sections, and place your materials within those spaces. Like a layout of a magazine. For an ePoster it is important to orient objects in such a way that it allows attendees to navigate your ePoster easily
  • ePosters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, emphasize graphics, and make sure every item in your poster is necessary. It is important to keep in mind resolution of your images. Note that because attendees will be zooming in and out, high resolution is needed
  • When using colors within your ePoster, select colors that have high contrast values (ie black and white)

2. You must submit your ePoster by 11:59 pm PT on Nov. 6. No exceptions will be made. If you do not submit your materials by this date, you will not be assigned judges and not eligible for a presentation award.

Webinar for Student ePoster Presenters

A webinar will be held on Nov. 9 at 1 pm ET for student presenters on how to use the ePoster platform with the opportunity for students to check their technologies. For more information on how to access this, please contact

The Day of the ePoster Session

On Nov. 18 the virtual ePoster sessions will be at 10:00 am and 11:00 am MST. You should log in to the Fourwaves site approximately 15 minutes prior to the start of the session to make sure your technologies work. Live technical support will be available on Saturday, Nov. 18 through a Zoom Room.

All conference attendees are welcome to view your live presentations. Attendees can visit this article to learn how to participate in the ePoster sessions. As an ePoster presenter, you will have your own room to present your research. Up to 12 individuals will be able to join via camera to your presentation room and up to 250 individuals can join in listen only mode. If you do not have anyone at your room, you are welcome to visit other ePoster rooms. If someone comes to your room while you are visiting another presentation, you will be notified and can immediately rejoin your room. View this article for more details.

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