GENERAL INFO
Q: Who is the audience for this event?
A: Attendees will consist of ASAP CRN & invited researchers across ASAP supported programs (GP2, PPMI, iNDI PD). Invited guests and representatives from MJFF Patient Council and/or their network or caregivers & supporters may be in attendance.
Q: What does "semi-live" poster session mean?
A: Event attendees will have the opportunity to view all submitted posters and research content at their leisure. On pre-specified dates and times, students & researchers will be available virtually for a "poster-side chat" via video conference (of up to 12 people) to present and discuss their original research.
Q: What if I have a technical issue or question during the event?
A: Please email cosa@asap.science. COSA staff will be closely monitoring the inbox and available to troubleshoot any issues.
Q: Who do I contact if I need special accommodations to participate in the event?
A: You may reach out to cosa@asap.science to discuss any special accommodation needs.
Q: How do I activate my account?
A: An activation link was included at the bottom of your registration email to set up your password.
Can't find your confirmation email? Click here to get new login details. If you need assistance or have questions, please contact cosa@asap.science.
Q: How can I find Poster Presentations?
A: On the days of the event, after logging into your account on Fourwaves, click the ‘Join Event’ to enter the Fourwaves live app. (The live app can be accessed from the browser of any device.) From there you will be brought to the event Lobby where you can find poster presentations in the following ways:
Event Schedule: Click on the ‘Calendar’ icon in the column on the left side of your screen to enter the Event Schedule. All poster presentations are shown here. Those that are live will be indicated with a red dot. You can also use the search bar or the filters to locate specific presentations.
Virtual Poster Hall: Click on the ‘Poster’ icon in column on the left side of your screen to enter the Virtual Poster Hall. From here, you view all the posters that are presented virtually. You can use the filters to locate different posters. Under each poster, you will see if there are any viewers or if there is an ongoing video conversation/presentation. If there is a live presentation ongoing, you will see a button to join.
For more information please consult this FourWaves guidance article here.
Q: How do I attend a live session?
A: After logging into your FourWaves account and clicking on ‘Join Event’ to enter the FourWaves live app, click on the ‘Poster’ icon in column on the left side of your screen to enter the Virtual Poster Hall. From here, you view all the posters that are presented virtually. Live sessions will be indicated with a red dot. To join, click ‘Enter Conversation.” For additional information, please check out this FourWaves guidance article here.
Q: How can I engage with Posters & Presenters?
A: We encourage you to engage with presenters by Upvoting the presentations you like, bookmarking any presentations you’d like to return to and leaving constructive feedback and comments. Once you’ve entered a presentation by clicking on it from the Schedule or Poster Hall and then clicking ‘View Presentation’ on the top right, you will see these options available under the title of the presentation.
Additionally, at the very bottom of each poster page is the option to “Contact presenter.” Submitting a question in that box will notify the presenter via email, and they will be able to respond to you with an answer. Please feel free to use this feature to clarify any details of the presentation.
Q: How many people can join your Conversation Room during the live presentation?
A: There can be up to 12 people in the video conversation including the presenter. An additional ~250 listeners can also join with view only access (i.e. without camera or microphone) and also attend the session. People who join as listeners can put questions and comments in the chat box during a live presentation.
PRESENTER INFO
Q: What are the specifications for posters?
A: Posters must be uploaded in an image format (jpeg, png, or gif):
- Maximum of 100 Mb
- The landscape format is ideal, but the portrait format will work as well
- There are no specific dimensions, but 16 x 9 would be ideal
- More information on how to convert your poster or other materials can be found here.
Q: What are the specifications for recorded presentations?
A: Your 5-minute recorded presentation should be reflective of the “poster-side chat” that you will be giving during your assigned time slot. Presenters may elect to pull out sections of their poster into separate .ppt slides (though not required) or simply record audio/narration while sharing a screen showing your poster. Presentations must be:
- An .mp4 format
- Maximum of 1 Gb, depending upon resolution, this should be more than enough to accommodate 5 mins in length. However, should you need to compress the size of your presentation file, you can use a free tool like this one.
Q: How do I record a presentation?
A: To record you presentation, you can use PowerPoint using steps linked here. You could also use a meeting platform, e.g. Microsoft Teams or Zoom, by scheduling a meeting, turning your camera on while sharing your screen of your poster / presentation materials, and selecting 'Record Meeting.'
Q: How do I submit my poster & recorded presentation?
A: Login to FourWaves using the email used when completing the Abstract Submission Form. From your dashboard, select the ‘Participant’ role at the top of your screen and then go to the ‘Submissions’ tab, also at the top of your screen. From the ‘Submissions’ tab, click on your Abstract Submission and from the side menu on the right click on ‘Edit submission.’ You will then be redirected to your original submission form where you can upload your poster and related presentation materials in the relevant fields. Don’t forget to save!
For more detailed instructions see this FourWaves guidance article here.
Q: When can I upload my poster and presentation materials?
A: Presenters must upload their poster & recorded presentation by 11:59 PM EST, May 27th.
Q: Can presenters access a chat box to share links/answer questions for anyone who may not have a microphone?
A: Yes! There is a chat feature in the Conversation Room. You can access that in the bottom right corner of the tool bar while you’re presenting.
Q: What happens if you have to leave the Conversation Room during the semi live presentation?
A: We highly recommend you remain in your virtual Conversation Room for the entire two-hour block as attendees will be visiting throughout your designated session. If you must leave the room and an attendee is interested in hearing your presentation, they have the option to “call” you. You will receive a notification for a conversation request which you can join to open up the Conversation Room.
Q: Is there a limit on the number of abstracts a team can submit?
A: A Team can submit a maximum of 5 abstracts.
Q: How many abstracts can a presenter submit?
A: Researchers are able to submit up to TWO abstracts. Please note each abstract must have a unique presenting author. The presenting author must be the first author.
