Code of Conduct

BIOL 3202 is committed to ensuring that the meeting is a welcoming and inclusive space for sharing ideas and knowledge.

To this end, we will provide a safe and productive environment that promotes equal opportunity and treatment for all participants and that is free of harassment and discrimination.

This code of conduct applies to all students, presenters, and instructors attending the BIOL 3202 poster event.

What is Harassment?

All forms of harassment, sexual or otherwise, are prohibited. Among the behaviours that will not be tolerated are the following:

• Speech that is not welcome or that is personally offensive, whether it is based on ethnicity, race, gender, age, body size, disability, veteran status, marital status, sexual orientation, gender identity, or any other reason unrelated to scientific merit.

• Deliberate intimidation, stalking, following, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome attention.

Behaviour that is acceptable to one person may not be acceptable to another, so we ask that you use discretion to be sure that respect is communicated. Harassment intended in a joking manner nevertheless constitutes unacceptable behavior. Retaliation for reporting harassment is also a violation of this policy, as is reporting an incident in bad faith.

Reporting Harassment

Any harassment, whether experienced directly or witnessed, should be reported promptly to the meeting organizer [Shelley Hepworth (shelley.hepworth@carleton.ca)].

All complaints will be taken seriously and responded to promptly. Confidentiality will be maintained to the extent that it does not compromise the rights of others.

What We Will Do

Once we have received a harassment complaint, we will promptly:

• Meet privately with the complainant to discuss the details of the situation they encountered

• Meet with the alleged offender

• Report findings to the Department Chair who will determine next steps

• Consult with the complainant before taking any action

• Seek legal counsel as appropriate

For any questions about the policy, please contact:

Prof. Shelley Hepworth

shelley.hepworth@carleton.ca

This Code of Conduct was adapted from the Code of Conduct developed for the Canadian Society of Plant Biologists - 2021 Eastern Regional Meeting

Social Media Policy

BIOL 3202 encourages the use of social media, such as Facebook, Instagram, Twitter, LinkedIn, and blogging, as ways to engage the community in the event.

When sharing information, we ask that you refrain from

· Capturing, transmitting, or redistributing the bulk of the material presented in a session. Doing so infringes on the intellectual property rights of the speakers.

· Blogging, posting, recording, photographing, digitally capturing, and/or tweeting about any of the content in a plenary lecture, scientific session, workshop, etc. when the organizer or speaker has explicitly requested that the information being presented is not to be captured or shared.

· Photographing or digitally capturing posters by presenters who have requested (visually or verbally) that the content not be captured or shared.

We Encourage You To

· Blog, post, and tweet highlights about the conference.

· Provide feedback to any organizing staff member - perhaps discuss topics or ideas for another conference, make suggestions or comment on the format.

· Respect the wishes of speakers regarding social media sharing if they have indicated they do not want their materials to be shared.

If you are a presenter at the BIOL 3202 poster conference.

Please remember that students can be very active on social media and you are presenting your poster at your own risk for the benefit and education of this community.

· If you do not want your poster to be shared on social media, you must make it very clear by making a statement to that effect at the beginning and end of your presentation (at minimum) and on your poster by whatever means are available.

· The organizers cannot be held liable for any claims of damages as a result of social media sharing of any content presented at this meeting, whether virtual or in person.

For any questions about the policy, please contact:

Prof. Shelley Hepworth

shelley.hepworth@carleton.ca

This Social Media Policy was adapted from the Code of Conduct developed for the Plant Biology 2021 Meeting organized by ASPB.

Note: In the future we plan to require all participants to read and agree to this Social Media Policy as part of the meeting registration process.

February 2022

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