Poster Submission Guidelines
**POSTER DEADLINE EXTENDED**
1. Timeline
The submission deadline is midnight on Saturday 25th May 2024.
Outcome Emails and Prize Presentation Invitations will be issued by Monday 3rd June 2024.
Presentations must be submitted via email (to england.supporttconference@nhs.net) by midnight on Sunday 9th June.
2. Submission requirements
Abstracts are invited for posters representing original projects and reflections by trainees to showcase achievements and share insights from time spent out of program or engagement with SuppoRTT, in consideration of the conference themes “Autonomy, Belonging, Competence”.
For each submitted poster abstract, authors are asked to align their submission with one of the topics below:
· The impacts of time OOP
· SuppoRTT - comments and experiences
· Ethical Principles
· Skills Showcase
· Workforce
3. Abstract Format
5 parts: Title | Introduction and Aims | Methods | Results | Conclusion
If you will be submitting a descriptive poster and you feel the given structured headings are unusable, you may replace some of the standard headings, but there should be distinct parts that address some of the following questions:
- Why did you do this study or project?
- What did you do and how?
- What did you find?
- What do your findings mean?
Abstracts are restricted to a maximum of 250 words, which does not include the title of the abstract or any references an author may choose to list.
4. Poster Format
For guidance on creating a poster, DBTH have put together this useful resource.
5. Submission Process
Abstracts and posters should be submitted via the conference browser app "Submission" page, by no later than midnight on Saturday 25th May 2024.
Following review, posters will appear in the conference app virtual poster room for Q&A.
6. Scoring
Posters will be peer reviewed according to the mark scheme. The top 3-5 scoring posters will be invited to give an in-person 5-minute oral presentation and to answer questions about their poster on the day of the conference by no later than midnight on Monday 3rd June 2024. The presentations will be judged live by the judging panel alongside a popular vote.
7. Prizes
1st Prize = £250
2nd Prize = £150
3rd Prize = £50
MDU, MPS, and Chase De Vere are generously sponsoring the poster prizes.
If you do not want your work to be considered for oral presentation for a prize, please indicate this in your abstract submission process.
Submission Rules:
· Once submitted, it is not possible to make any corrections to the abstract content or information.
· Submission of an abstract constitutes a formal commitment by the author(s) to attend the conference, answer questions submitted to them via the app, and present the work if accepted.
· The submitter hereby affirms that the work submitted is original, except for extracts from copyrighted works fully authorised by the copyright holders, and that all statements declared as facts are based on thorough examination and investigation for accurateness.
· No identifiable patient information should be present in the abstract or presentations. [The exception to this would be non-identifiable appropriate images, with evidence of informed consent from the patient and/or parents for their use. You do not need to attach the informed consent to your submission.]
· Evidence of ethical approval and informed consent must be provided if requested.
· The submitter signs for all co-authors.
· The abstracts will be judged anonymously, any conflicts of interest will be highlighted to the judges.
· The abstracts will be judged fairly and with a transparent judging process.
· Every author has the right to challenge the judging process and have their submission re-marked once for clarification.
· Any disagreements with the judging process must be referred to Claire Murphy (Associate Dean, Professional Support, NHSE Y&H)
· If you want to withdraw an abstract already submitted, please notify on england.supporttconference@nhs.net. Withdrawals are still accepted after the submission deadline.
