CanFly is a biennial Drosophila researcher’s meeting that fosters a community of fly biologists and provides an opportunity to discuss scientific advances and form new collaborations.

The CanFly 2021 organizers value your attendance and want to make your experience productive and inspiring. To promote this goal, we are proposing a Code of Conduct based on a similar code created by the Genetics Society of America.

The CanFly 2021 Organizing committee is:

(NAMES)

The CanFly 2021 organizers wish to foster an open exchange of ideas in a professional setting. This Code of Conduct is being established to communicate a transparent set of standards and guidelines for acceptable behaviour at the 2021 CanFly Conference and to provide a positive, safe, and welcoming environment for all attendees, vendors, volunteers, and staff.

All conference participants (regardless of their role) are expected to follow the Code of Conduct while attending any portion of the conference, including but not limited to concurrent sessions, live poster Q&A sessions, and all-conference Slack channels. Because of the virtual nature of the conference, our Code of Conduct extends to communications related to the meeting and its attendees, presenters, exhibitors, sponsors, staff, and vendors. These types of communications include Zoom chat, Zoom Q&A window, live poster Q&A, Slack, email, social media, and texts.

Unacceptable Behaviors

Unacceptable behaviours include, but are not limited to:

· Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions by any participant and at all related events

· Harmful or prejudicial verbal or written comments or visual images related to gender, gender expression, gender identity, marital status, sexual orientation, race, religion, political orientation, socioeconomic, disability or ability status, or other personal characteristics, including those protected by law

· Inappropriate use of nudity and/or sexual images (including presentation slides, posters, Slack channels, or Zoom chat)

· Deliberate intimidation or stalking

· Violating the rules and regulations of the online provider, Zoom

· Sustained disruption of scientific sessions or other events

· Unwelcome and uninvited attention or contact

· Real or implied threat of physical harm

· Real or implied threat of professional or financial damage or harm

· Photographing or reproducing slides of oral presentations and posters without permission

· Recording of scientific and other sessions without permission

Taking action or making a report

Need to file a complaint? Please contact any member of Members of the CanFly 2021 Organizing Committee. All reports will be handled confidentially. Qualtrics

Consequences of non-compliance

Anyone asked by members of the CanFly 2021 Organizing committee, a Session Chair, Moderator, Presenter, or Zoom representative to stop unacceptable behaviour is expected to comply immediately. Retaliation toward members of the CanFly 2021 Organizing committee or toward someone reporting an incident or after experiencing any of the following consequences will not be tolerated and may result in additional sanctions.

The consequences of non-compliance with CanFly 2021’s Code of Conduct may include:

· Immediate removal from accessing the online meeting and Slack channels without warning

· Non-compliance will be reported to future CanFly meeting organizers

· Restrictions from future GSA meeting attendance

Diversity and Inclusion

CanFly 2021 is committed to promoting equality, diversity, and inclusion to create greater opportunity for any individual to fulfil their scientific potential, irrespective of their background, gender, or circumstances. This diversity leads to innovation by attracting the widest possible talent to the community and fostering a greater diversity of ideas, approaches, and perspectives. The Organizing Committee aims to select speakers and session chairs that represent the breadth and diversity of the discipline and conference participants.

Social Media/Photo/Video Policy

Live tweeting of presentations is allowed unless the speaker explicitly opts out by stating so at the start of his or her talk. Taking or sharing photos, videos, or reproductions of posters is not permitted unless you have the presenter’s consent.

Posters

When you view poster materials at the conference, remember that posters are typically works in progress. We expect poster attendees to treat virtual posters exactly as they would in-person posters and not to cite or reproduce any part of them without the permission of the presenter.

CIHR

The Company of Biologists

Dalhousie University

Université de Sherbrooke

Université de Moncton

Mount Saint Vincent University

Corporate Sponsors