FAQ
Registration
General
Additional registration items (field trips, workshops, lunch, events) can be added at any time by logging into your Fourwaves account and editing your registration
You do not need to register for the conference to register for a workshop or field trip
Refunds
Abstract fees are non-refundable
Registration can be cancelled before April 11th for a refund, less a 10% administration fee
Registration can be switched from in-person to virtual before April 11th with the difference refunded (less the 10% administration fee)
Registration can be change from virtual to in-person before April 11th but the difference in registration fees will need to be paid at this time
No refunds will be provided for registrations after April 11th
In order to make changes to your registration that involve refunds, please email the LOC at gacmaciah2025@gmail.com
If the LOC cancels an event you will receive a full refund for that event.
Presentations
Oral Presentations:
Oral presentation slots are limited to 20 minutes: 15 minutes of presentation with 5 minutes of questions. Presenters will be cut off if they exceed the 20 minutes
Widescreen format (16:9) is recommended for presentations
Acceptable file formats are .ppt, .pptx, or .pdf
In person presenters are expected to upload their presentations in the speaker-ready room prior to the start of their session
Please do not try and upload during your session
If you are in the first morning presentation bracket, please upload your presentation the day before (if you are Monday morning, please upload your presentation at the registration desk Sunday afternoon)
If you are in the afternoon, please upload your presentation by noon that day
Please label your presentation with your last name, session number, and start time (e.g. Smith_EarthSS04_1040)
Presentations can be pre-recorded and played during the session. Please contact your session chair to make arrangements
Poster Presentations:
Poster presentations will take place over the three days, with posters only being up for one day
Poster presentations will be either in the lobby or on the 4th floor
Each poster will be assigned a location and a day that will be communicated to each presenter
Please make sure that your poster is up by the start of your assigned day, and taken down by the end of the poster session (7 pm)
Tacks will be provided
It is recommended that you be by your poster to present and answer questions during the morning and afternoon coffee breaks, as well as during the afternoon poster session on your assigned day
Student poster prizes will be announced at the closing ceremonies on Wednesday afternoon
Posters must fit a 4 foot x 4 foot poster board
Chairs
Chairs are expected to be present for the entire duration of their special or general session, even if it is split across multiple time blocks or days.
Chairs should show up to their session slightly early to identify and provide instructions to speakers.
Chairs should remind attendees of the entrances and exits of their room for emergencies purposes.
Chairs are responsible for keeping their session on time, introducing the speakers, and moderating the question-and-answer period.
Chairs should remind attendees of any posters associated with their session.
