UArctic Assembly Meeting / Quebec City, Canada / 22-26 May 2023

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The on-site voting in UArctic Assembly meeting will be organized electronically through ElectionBuddy voting service. You will need your own device to vote (mobile phone, tablet, laptop), so please remember to pack it with you. There will be a wifi connection provided on site.

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MEETING AGENDA

All proposals and reference documents can be reviewed individually by clicking the links in the meeting agenda or downloaded in one ZIP folder (54 files / 17,3 Mb).

1 Opening of meeting

2 Introduction to Meeting Rules & Voting Procedures: validity, rights, proposals & voting procedures

3 Approval of Meeting Agenda and Selection of Examiners (Action item) [Proposal 3]

4 UArctic Reports:

4.1 Report from the Board of UArctic (live presentation)

4.2 Report from the President (live presentation)

5 UArctic Membership:

5.1 Introduction to New Member Applicants 2023

5.2 Approval of new Arctic Members of UArctic (Action item) [Proposal 5.2]

5.3 Approval of new Non-Arctic Members of UArctic (Action item) [Proposal 5.3]

5.4 Removal of UArctic Membership (Action item) [Proposal 5.4]

6 Elections of Board Members:

6.1 Election of new Board Member (Action item) [Proposal 6.1]

6.2 Election of Board Student Representative (Action item) [Proposal 6.2]

7 UArctic Finances:

7.1 Approval of Financial Statements and Auditor Report 2022 (Action item) [Proposal 7.1]

7.2 Approval of UArctic Annual Report 2022 (Action item) [Proposal 7.2]

7.3 Verification of UArctic Operating Budget 2023 (Action item) [Proposal 7.3]

7.4 Approval of UArctic Membership fees 2024 (Action item) [Proposal 7.4]

8 Endorsement of UArctic Thematic Networks:

8.1 Introduction to New Thematic Network Applications

8.2 Approval of new Thematic Networks 2023 (Action item) [Proposal 8.2]

8.3 Endorsement of provisional Thematic Networks 2022 (Action item) [Proposal 8.3]

9 Election of Nominations Committee Member (Action item) [Proposal 9]

10 Invitation to join the Friends of UArctic (Action item) [Proposal 10]

11 Approval of Amendments to Constitution (Action item) [Proposal 11]

12 Approval of Amendments to Bylaws (Action item) [Proposal 12]

13 Update on Plans for the Assembly and Congress 2024 (Action item) [Proposal 13]

14 Other Business - Announcements

15 Closing of meeting

VOTING

The on-site voting in UArctic Assembly meeting will be organized electronically through ElectionBuddy voting service. You will need your own device to vote (mobile phone, tablet, laptop), so please remember to pack it with you. There will be a wifi connection provided on site.

You will get a voting card with your organization’s Access Key and Password from the registration desk at the meeting venue. If there are multiple people attending from your institution, please decide who will be the voting representative of your institution before arriving to the registration.

The voting system and meeting procedures will be introduced in the beginning of the meeting on the 24th May. If you wish, you can test the voting system at the registration desk before the meeting begins (on the 22nd May at 18-21, on the 23rd at 9-14 or on the 24th at 8-9).

Link to the voting page: https://secure.electionbuddy.com/m/UArctic_ry

UArctic Assembly 2023 - Meeting Agenda

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