ArcticNet's Annual Scientific Meeting (ASM) 2025

REFUND POLICY - Cancellation requests must be received in writing. Refunds will be provided for conference registrations cancelled by December 1st, 2025. An administration fee representing 15% of your registration cost will be deducted from your refund. Refund requests received after December 1st, 2025 will be declined.

About the Event

Hosted for the first time in Calgary, December 15-18, 2025, ArcticNet's Annual Scientific Meeting (ASM2025) is a prime opportunity to participate in an Arctic and northern research gathering, pushing the boundaries of our understanding of the North, and contributing to a solid foundation of knowledge to effectively address the Arctic issues of today.

Interdisciplinary cooperation and knowledge sharing, across the Arctic and the North, as well as innovative and evidence-based research, are key in achieving climate change adaptation and proposing sound mitigation strategies. As a hub for Arctic research in Canada, the ASM2025 brings together a broad range of research in and about the Arctic and northern regions of Canada and the world. The ASM2025 advances our collective understanding with an inclusive view of the North spanning from Inuit Nunangat, across the Canadian territories and provinces, circumpolar Arctic regions, and beyond.

Hotel Options

Our preferred hotel options listed below are all connected to the to the venue. Reserve with the provided links to gain access to discounted room rates as soon as possible! For more details, see the hotel tab on this website.

• Hyatt Regency Calgary

• Calgary Marriott Downtown Hotel

• Fairmont Palliser block closed as of NOVEMBER 14

Plan Your Stay in Calgary

Discover travel information, local experiences, and exclusive offers to help you make the most of your visit.

Accessibility App

For accessible navigation during the event, we recommend downloading Pedesting, which offers real-time indoor and outdoor routes that help you avoid barriers.

Event Code of Conduct

Your registration for or attendance at any ArcticNet event or online event indicates your agreement to abide by this policy and its terms.

We’d like to gently remind presenters of the importance of sharing and discussing research results with communities involved before presenting them at the conference. We also encourage you to highlight the “so what” of your research and acknowledge how and with whom your project was developed. These actions can build trust and strengthen reciprocity in northern research.

LOOP Reporting Tool

ArcticNet is partnering with LOOP by Inclusive Kind to create an even more inclusive and supportive environment for all attendees.

At ArcticNet, we understand the importance of fostering a space where everyone feels respected and heard. That's why we've brought LOOP to the conference—a confidential service that allows participants to report experiences related to exclusion, unfair treatment, and inequity.

What is LOOP by Inclusive Kind?

LOOP is a confidential reporting tool, and it provides a simple and secure way for anyone attending the conference to report instances of exclusion, unfair treatment, non-inclusion, or inequity—whether subtle microaggressions or more overt forms of discrimination. Rather than focusing on individual cases, LOOP gathers valuable insights to inform systemic change for this and future events.

Why LOOP at ArcticNet’s Arctic Change Conference?

ArcticNet is committed to creating a diverse and welcoming space for all attendees. By offering LOOP at the conference, we are providing an additional layer of support, allowing participants to share their experiences in a safe, confidential, and non-judgmental way.

LOOP will also provide a quiet, space for attendees to visit, reflect, and share their thoughts. Whether your concerns relate to exclusion, unfair treatment, inclusion, or equity, LOOP is here to listen.

Visit LOOP at the Conference

LOOP will be available throughout the event, offering a quiet, safe space where you can visit at any time to share your experiences. You can also access LOOP directly by clicking below.

Visit LOOP.

Live interpretation

Live interpretation from English to Inuktitut is provided by Apatakaa Translations in select conference sessions. View the program page for more information.